Senate Bill 09-10-47
| Bill ID: | 09-10-47 |
| Name: | Proposal to Increase Access to Public Records |
| Proposed: | 04/06/2010 |
| Sponsor: | Jonathan Sachs |
| Proposal: | Currently, University policy prescribes that individuals must submit a Freedom of Information Act (FOIA) request via US mail. The standards for submission for many entities is changing to allow for requests to be sent via e-mail or online form, which is more convenient and efficient for the person filing the request. I believe that University policy should be amended to accommodate FOIA requests via e-mail. |
| Active? | No |
| Policy: | http://www.president.umd.edu/policies/vi500a.html |
Status
| Status: | Completed |
| Completed On: | 02/18/2011 |
History
| Status: | Complete |
| Related Files: |
| Status: | Complete |
| Reviewer: | Senate |
| Received: | 2011-02-02 |
| Decision Date: | 2011-02-09 |
| Decision: | The Senate voted to approve the proposal. |
| Actions: | The Senate discussed the report at its February 9, 2011, meeting and voted to approve the recommendation to allow electronic FOIA requests. |
| Next Step: | Presidential Approval |
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| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2011-01-21 |
| Decision Date: | 2011-01-28 |
| Decision: | The SEC voted to place the item on the February 9, 2011 Senate meeting agenda for consideration. |
| Actions: | The SEC reviewed the report at its January 28, 2011, meeting and voted to forward the recommendations to the Senate for review. |
| Next Step: | Senate Review |
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| Status: | Complete |
| Reviewer: | Campus Affairs Committee |
| Received: | 2010-11-18 |
| Decision Date: | 2010-12-07 |
| Decision Due By: | 2011-01-14 |
| Decision: | The committee voted to forward its recommendations to the SEC for consideration. |
| Actions: | During the Fall 2010 semester, the committee met with representatives from the University's Legal Office and conducted peer institution research.At the December 7, 2010 meeting, the CAC considered all the information presented during the fall meetings and agreed it is appropriate for the University to accept information requests in writing via surface mail and email as this is an 'electronic age'. The recommended amendments to the existing policy VI-5.00(A) UMCP GUIDELINES AND PROCEDURES GOVERNING THE INSPECTION OF PUBLIC RECORDS were approved. The CAC also approved a recommendation that a dedicated email address be established to ease the transition to electronic request and to avoid the loss of requests. |
| Next Step: | SEC review |
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| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2010-11-10 |
| Decision Date: | 2010-11-17 |
| Decision: | The SEC voted to grant the extension. |
| Next Step: | Campus Affairs Committee Review |
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| Status: | Complete |
| Reviewer: | Campus Affairs Committee |
| Received: | 2010-04-21 |
| Decision Date: | 2010-11-11 |
| Decision Due By: | 2010-12-01 |
| Decision: | The committee voted to submit a request for extension. |
| Actions: | The Campus Affairs Committee began review of the charge at the committee's September 13, 2010 meeting. The committee voted to request an extension until January 14, 2011 to allow time for the committee to finalize its recommendations. |
| Next Step: | SEC Review |
| Related Files: |
| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2010-04-06 |
| Decision Date: | 2010-04-20 |
| Decision: | The SEC voted to charge the Campus Affairs Committee with review of the proposal. |
| Actions: | The SEC reviewed the proposal at its April 20, 2010, meeting and voted to charge the Campus Affairs Committee. |
| Next Step: | Campus Affairs Committee Review |
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