Senate Bill 09-10-38
| Bill ID: | 09-10-38 |
| Name: | Representation of Single-Member Constituencies |
| Proposed: | 03/11/2010 |
| Sponsor: | ERG Committee |
| Proposal: | The ERG Committee would like to review whether the single-member constituencies are represented appropriately. Specifically, they would like to review the following: i) Determine whether existing Single Member Constituencies are adequately represented in the Senate. ii) Make recommendations, on the basis of its findings, for modifications to the Plan of Organization and By-Laws regarding Single Member Constituencies, as appropriate. |
| Active? | No |
Status
| Status: | Completed |
| Completed On: | 04/14/2011 |
History
| Status: | Complete |
| Related Files: |
| Status: | Complete |
| Reviewer: | Senate |
| Received: | 2011-03-31 |
| Decision Date: | 2011-04-07 |
| Decision: | The Senate voted to approve the proposal. |
| Actions: | The Senate discussed the report at its 04/07/11 meeting and voted to approve the ERG Committee's recommendations for an early Plan of Organization Review and the single member constituencies. |
| Next Step: | Presidential Approval |
| Related Files: |
| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2011-03-08 |
| Decision Date: | 2011-03-15 |
| Decision: | The SEC voted to place the proposal on the April 7, 2011 Senate meeting agenda for consideration. |
| Actions: | The SEC reviewed the ERG Committee's recommendations and voted to forward them to the Senate for review. |
| Next Step: | Senate Review |
| Related Files: |
| Status: | Complete |
| Reviewer: | Elections, Representation, & Governance (ERG) Committee |
| Received: | 2011-02-18 |
| Decision Date: | 2011-03-03 |
| Decision Due By: | 2011-03-31 |
| Decision: | The ERG Committed voted to recommend a review of the Plan of Organization in year 7 and for all single member constituencies be apportioned and moved into the Plan. |
| Actions: | At the January 28, 2011, SEC meeting the report from ERG was reviewed. As a result, the SEC sent a letter to the committee asking it to reconsider its recommendations. On February 2, 2011, ERG considered the SEC's suggestion that the Plan of Organization Review undergo an early review and agreed to recommend that in lieu of its original recommendation: to apportion the constituencies for Research Faculty and Part-time Graduate Students and immediately move their apportionment into the Plan of Organization via an amendment under Article 6.2. The committee voted to respond to the SEC by recommending a review of the Plan of Organization in year 7 and also that, during the Plan of Organization Review, all single member constituencies be apportioned and moved into the Plan. |
| Next Step: | SEC Review |
| Related Files: |
| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2011-02-09 |
| Decision Date: | 2011-02-16 |
| Decision: | The SEC voted to grant the extension request. |
| Actions: | The SEC reviewed the response from the ERG Committee and voted to grant the committee more time to finalize their recommendations. |
| Next Step: | ERG Committee Review |
| Related Files: |
| Status: | Complete |
| Reviewer: | Elections, Representation, & Governance (ERG) Committee |
| Received: | 2011-02-01 |
| Decision Date: | 2011-02-07 |
| Decision: | The ERG Committee voted to forward its recommendations to the SEC for consideration. |
| Actions: | After receiving the letter from SEC to reconsider the ERG Committee's recommendations, the ERG Committee reviewed the SEC's concerns and determined that a Plan of Organization Review should begin at the seven-year mark instead of the usual ten-year mark. The committee viewed a Year seven review as a reasonable compromise, as it will address the Committee's concerns about timely participation in campus affairs for the current Single Member Constituencies while addressing the SEC's concerns of an administrative burden. The Committee also requests the opportunity to expand on their original recommendations as the urgency of action would be lessened. An expansion of the recommendations would help to give the Plan of Organization Review Committee further guidance and allow for better consideration of options that may otherwise be overlooked during the complex task of the Plan of Organization Review. |
| Next Step: | SEC Review |
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| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2011-01-21 |
| Decision Date: | 2011-01-28 |
| Decision: | The SEC voted to return the report to the ERG Committee for further review. |
| Actions: | The SEC considered the committee's recommendation to immediately amend the Plan of Organization to include apportionment of research faculty and part-time graduate students. In the course of discussion, concerns were raised about why the ERG Committee did not include suggested language for the amendment and a proposal for the ratio of apportionment for each constituency. In addition, members of the SEC suggested that it might be an acceptable alternative to consider a Plan of Organization Review earlier than the ten-year limit for review. |
| Next Step: | ERG Committee Review |
| Related Files: |
| Status: | Complete |
| Reviewer: | Elections, Representation, & Governance (ERG) Committee |
| Received: | 2010-04-02 |
| Decision Date: | 2010-11-03 |
| Decision: | The ERG Committee voted to forward its recommendations to the SEC for consideration. |
| Actions: | The ERG committee presented a letter to the SEC on March 26, 2010 requesting that they be formally charged to review whether the single member constituencies are represented appropriately on the Senate. On March 26, 2010 the SEC charged the ERG committee to review the issue. At the April 7, 2010, meeting the ERG committee invited Dr. Marvin Breslow, Parliamentarian of the University Senate, to speak about the background and procedural issues of revising the single member constituencies section of the Bylaws. The committee determined that there is sufficient reason to pursue an in-depth review of the representation of single member constituencies on the Senate. On October 6, 2010 the ERG committee invited Dr. Jerry Miller, Former Chair of the Plan of Organization Review Committee (PORC) to speak to the committee on the rational of apportionment in regards to single member constituencies. Dr. Miller gave an in-depth recollection of the PORC review of the Plan of Organization in 2006, especially related to apportionment. On November 3, 2010 the ERG committee considered all of the information gathered from both guest speakers as well as data collected from Institutional Research Planning & Assessment (IRPA) in determining if each individual single member constituency was adequately represented in the Senate. It was deemed that most single member constituencies are adequately represented (currently) with the exception of Research Faculty and Part-time Graduate Students. It was also determined that all single member constituencies be tracked periodically for accuracy in representation. |
| Next Step: | SEC review |
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| Status: | Complete |
| Reviewer: | Senate Executive Committee (SEC) |
| Received: | 2010-03-11 |
| Decision Date: | 2010-03-26 |
| Decision: | The SEC voted to charge the ERG Committee with review of the issue. |
| Actions: | The ERG Committee sent a letter to the SEC requesting to be charged with review of the single-member constituencies. Several Senators representing single-member constituencies provided a letter of support. The SEC discussed the request at its 3/26/10 meeting and voted to formally charge the ERG Committee with review of the proposal. |
| Next Step: | ERG Committee Review |
| Related Files: |