Graduate Administrative Assistant Job Posting

Graduate Assistantship (GA) Position Details:

  • Title: Senate Research & Archiving Graduate Assistant
  • Half-time Appointment: 10 Hours Per Week
  • Applications Accepted Through: Friday, August 18, 2017
  • To Apply: Send Resume, Cover Letter, and Contact Information for 3 References to

Office Overview:

The University Senate is one of the largest and most influential governing bodies at the University of Maryland. The Senate includes faculty, staff, students, and administrators serving as peer-elected, volunteer, or appointed members of the Senate and Senate committees. As Senators and committee members, these constituents directly participate in the shared governance of our University. The primary function of the Senate is to advise the University President on campus policy matters and concerns, including but not limited to matters regarding: education; campus community; long-range plans; facilities; and faculty, staff, and student affairs (subject to the limitations imposed by laws or mandates from the University System of Maryland Board of Regents or the Chancellor).

The work of the Senate and its committees is supported and coordinated by the Senate Office. The Senate Office consists of four full-time staff members that support the activities of the Senate and its committees, and one part-time Research & Archiving Graduate Assistant.

Position Responsibilities and Duties of the GA:

  • Streamlining University Senate legislation archives and posting legislation publicly on the University Senate website through an online legislation tracking system (e.g., making the information public and searchable by the community, which will require Optix archive searches and standardization of legislative stages for display online)
  • Helping to organize and respond to outside requests for information by providing timelines and summaries of past University Senate reviews of policy issues
  • Assisting the University Senate Committee Coordinators with research for Senate Committee charges (including peer institution research and chronicling of previous University Senate reviews)
  • Other duties as assigned

Skills Required:

  • Ability to conduct topical research, including research on policies and practices at the University and its peer institutions
  • Excellent verbal and written communication skills, including the ability to craft memos and edit documents for clarity
  • Excellent organizational skills and ability to work with confidential documents
  • General office skills (document creation, photocopying, scanning, etc.)
  • General techological proficiency, including knowledge of database systems, web-editing tools, and standard office software
  • Ability to work cooperatively with staff as part of the Senate Office team
  • Ability to work independently on projects managed by the Senior Coordinator
  • Ability to maintain effective working relationships with members of the campus community

Terms of Employment:

  • Reports to the University Senate Office, 1100 Marie Mount Hall
  • Receives direct supervision from the Senior Coordinator
  • Eligible to enroll in the University employee health benefits program
  • Must agree to provide the University, upon request, evidence of employability as required by US immigration laws
  • Student employee services will not be required on official University holidays, including Labor Day (September 4, 2017), Thanksgiving Day (November 23, 2017), Thanksgiving Break (November 24, 2017), Christmas Day (December 25, 2017), President’s Day (observed December 26, 2017), Columbus Day (observed December 27, 2017), Veteran’s Day (observed December 28, 2017), Winter Break (December 29, 2017), New Year’s Day (January 1, 2018), Martin Luther King, Jr. Day (January 15, 2018), Spring Break (March 19 & 20, 2018), and Memorial Day (May 28, 2018). Likewise, services will not be required on days when the University is closed for inclement weather.

Other Notes:

This appointment will be subject to the policies, rules, and regulations of the University of Maryland and the Graduate School, including the Policies for Graduate Assistantships, which may be accessed at

The University of Maryland is an academic and collegial community; regular and clear communication between GAs and their advisors and supervisors is essential to maintaining an effective educational and working environment.

The University of Maryland, College Park, actively subscribes to a policy of Equal Employment Opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, protected veteran status, religion, ancestry or national origin, marital status, genetic information, political affiliation, and gender identity or expression. Minorities, women, protected Veterans, and individuals with disabilities are encouraged to apply.

Please contact the Senate Office at 301-405-5805 or via email at
with any questions about this position.