2016-2017 Board of Regents' Staff Awards

Message from the Chancellor

General Information

A Council of University System Staff (CUSS) initiative, the University System of Maryland Board of Regents' Staff Awards represent the highest honor bestowed by the Board of Regents for the achievements of exempt and non-exempt staff employees from institutions within the System. The awards are presented to staff employees who have demonstrated excellence in one of the following categories:

1. Exceptional Contribution to the Institution and/or Unit to Which the Person Belongs
2. Outstanding Service to Students in an Academic or Residential Environment
3. Extraordinary Public Service to the University or Greater Community
4. Effectiveness and Efficiency

Detailed criteria for each award category are available below:

There are two awards - one for an exempt employee, one for a non-exempt employee - given in each of the first three categories. In the Effectiveness and Efficiency category, the award could be given to two employees of the same classification. Each awardee will receive a $2,000 stipend and a commemorative plaque. Awards will be announced late June 2017 and formally presented at a Board of Regents meeting in fall 2017.


  • Any employee or student may nominate an employee (with the knowledge and consent of the nominee). Employees may also nominate themselves.
  • The nominee must be a Regular or Contingent II status employee at UMD.
  • The nominee must have been employed at UMD for at least five consecutive years.
  • Consideration will be given to sustained performance which occurred during the past five consecutive years.
  • CEO's (Chancellor and Presidents), officers, and senior leadership are not eligible. The senior leadership at this University consists of the President's direct reports (including the Director of Athletics), all VPs and their direct reports, all Deans, and the Chief of Police.

Nomination Package Requirements

A nomination package must be generated by the nominator that includes the following documents, organized in the order listed:

1. Nomination Cover Sheet -- a cover sheet must be completed and signed. Please note, nominators are not required to include the President's endorsement letter; this will be generated separately for finalists.

2. Nomination Letter -- a letter must accompany each nominee's package. State the category for which the staff employee is being nominated and give testimony of exemplary performance in that category. Please limit to two pages. Examples of successful nomination letters are available on request.

3. Position Description -- position descriptions must include the purpose of the position and list specific job duties in detail. Please provide all information using the form linked below (no resumes). The position description must be signed by the employee's supervisor.

4. Letters of Recommendation -- include three one-page letters of recommendation that discuss what makes this individual exceptional in the award category. Both external and internal recommendations are welcome; letters should include the writer's contact information. Letters must be in support of the candidate's activities as they relate to the category for which s/he is being nominated. Please limit each letter to one page.

5. Optional Supporting Materials -- any additional materials (e.g., articles, awards, recognitions) that the nominee feels reflect relevant accomplishments. Material should be current (from the past five years) and no more than five pages in length.

Submission of Packages

Email one electronic (PDF preferred) copy of each nomination package to senate-admin@umd.edu.

Please include "BOR Award Nomination" in the subject line. Please limit the nomination package to the requested materials.

James Bond, Chair
Senate Staff Affairs Committee

Sunday, November 27, 2016

Selection Process

The Senate Staff Affairs Committee will collect submissions, fully consider all nominees, and make final recommendations to the President in January 2017. Finalists (nominators and/or nominees) will be invited to meet with a member of the President's Office in order to develop a letter of endorsement from the President, which will accompany all final packages. The President will select and forward the final campus nominees to CUSS. The CUSS Board of Regents' Staff Awards Committee will review nomination packages and submit recommendations for awards to the Board of Regents. Recipients will be announced in June 2017 with a formal presentation of the award by the Board of Regents in fall 2017.