Graduate Administrative Assistant Job Posting

Graduate Assistantship (GA) Position Details:

  • Title: Senate Research & Archiving Graduate Assistant
  • Half-time Appointment: 10 Hours Per Week
  • Applications Accepted Until: Wednesday, August 26, 2015
  • To Apply: Send Resume, Cover Letter, and 3 References to

Office Overview:

The University Senate is one of the largest and most influential governing bodies at the University of Maryland. The Senate is composed of faculty, staff, students, and administrators that are peer-elected, volunteer, or are appointed. As Senators and committee members, these constituents directly participate in the shared governance of our University. The primary function of the Senate is to advise the University President on campus policy matters and concerns, including but not limited to: education, campus community, long-range plans, facilities, and faculty, staff, and student affairs (subject to the limitations imposed by laws or mandates from the University of Maryland System Board of Regents or the Chancellor). The work of the Senate and Senate Committees is supported and coordinated by the staff in the Senate Office. The Senate Office consists of four full-time staff members that support the activities of the Senate and its committees, and one part-time Research & Archiving Graduate Assistant.

Position Responsibilities and Duties of the GA:

  • Streamlining University Senate legislation archives and posting them publicly on the University Senate website through an online legislation tracking system (e.g., making the information public and searchable by the community, which will require Optix archive searches and standardization of legislative stages for display online)
  • Assisting the University Senate Committee Coordinators with research of topics for Senate Committee charges (including peer institution research and chronicling of previous University Senate reviews)
  • Helping to organize and respond to outside requests for information by providing timelines and summaries of past University Senate reviews of policy issues
  • Assisting with social media outreach and University Senate publicity
  • Other duties as assigned

Skills Required:

  • Ability to conduct topical research, including research on policies and practices (within the University and also at peer institutions)
  • Excellent verbal and written communication skills, including crafting memos and editing documents for clarity
  • Good organizational skills and ability to work with confidential documents
  • General office skills (document creation, photocopying, scanning, etc.)
  • Knowledge of computer systems and standard office software (Microsoft Suite, database and web-editing tools)
  • Ability to work cooperatively with staff and members of the campus community
  • Ability to maintain effective working relationships and work as part of a team

Terms of Employment:

  • Reports to the University Senate Office, Room 1100 Marie Mount Hall
  • Receives direct supervision from the Senior Coordinator
  • Eligible to enroll in the University employee health benefits program
  • GAs on a half-time appointment are eligible for five credits of tuition remission in the fall and spring semesters, provided that the appointment is effective within the first ten days of the start of the semester; they are also eligible for two credits in the winter term and up to four credits during summer
  • Must agree to provide the University, upon request, evidence of employability as required by US immigration laws
  • Services will not be required on official University holidays, including Labor Day (September 7, 2015), Thanksgiving Day (November 26, 2015), Thanksgiving Break (November 27, 2015), Christmas Day (December 25, 2015), President's Day (observed December 28, 2015), Columbus Day (observed December 29, 2015), Veteran's Day (observed December 30, 2015), Winter Break (December 31, 2015), New Year's Day (January 1, 2016), Martin Luther King, Jr. Day (January 18, 2016), Spring Break (March 14, 2016), Spring Break (March 15, 2016), Memorial Day (May 30, 2016), and Independence Day (July 4, 2016); likewise, services will not be required on days when the University is closed for inclement weather

Other Notes:

The appointment will be subject to the policies, rules, and regulations of the University of Maryland and the Graduate School, including the Policies for Graduate Assistantships, which may be accessed at

The University of Maryland is an academic and collegial community; regular and clear communication between GAs and their advisors and supervisors is essential to maintaining an effective educational and working environment.

The University of Maryland, College Park, actively subscribes to a policy of Equal Employment Opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, protected veteran status, religion, ancestry or national origin, marital status, genetic information, political affiliation, and gender identity or expression. Minorities, women, protected Veterans, and individuals with disabilities are encouraged to apply.

Please contact the Senate Office at 301-405-5805 or via email at
with any questions about this position.