2012-2013 Board of Regents' Staff Awards

General Information

A CUSS (Council of University System Staff) initiative, the Board of Regents' University System of Maryland Staff Awards represents the highest honor bestowed by the Board of Regents (BOR) for achievements of Exempt and Non-Exempt Staff employees from institutions within the University System of Maryland (USM). The awards are presented to Staff employees who have demonstrated excellence in one of the following categories:

1. Exceptional Contribution to the Institution and/or Unit to Which the Person Belongs
2. Outstanding Service to Students in an Academic or Residential Environment
3. Extraordinary Public Service to the University or Greater Community
4. Effectiveness and Efficiency (Academic Transformation and Administrative Transformation)

There are two awards given in each category -- one Exempt Staff employee and one Nonexempt Staff employee -- for a total of eight awards. Each recipient will receive a $1,000.00 stipend, and will be awarded a plaque. In addition, appropriate notices should be placed to publicize the accomplishments of those outstanding individuals granted this honor. Awards will be announced in June 2013 and formally presented at a BOR reception in Fall 2013.

Each institution may nominate one Non-Exempt and one Exempt Staff employee for each of the four award categories. If multiple nominations are received for any of the categories or if documentation is missing from the nomination packages, they will be returned to the institution for further review and re-submission (time permitting). The University Senate Staff Affairs Committee is the body designated to coordinate the BOR Staff Awards Nominations Process at the University of Maryland College Park.

Award Categories

Exceptional Contribution to the Institution and/or Unit to Which the Person Belongs: e.g.

  • A creative and implemented approach to process improvements
  • Original idea that contributed to the success of the unit/institution.
  • A Staff employee who is in a non-leadership position that provided leadership, team building and/or facilitated a team or project that enhanced the organization.
  • A Staff employee in a leadership position that consistently grows their organization through the mentoring and growing of all of their subordinates.

Outstanding Service to Students in an Academic or Residential Environment: e.g.

  • Although not part of their job description, this is someone who consistently makes a difference in student lives.
  • Contributed an innovative, original idea that was implemented and transformed an aspect of the "student experience."

Extraordinary Public Service to the University or Greater Community: e.g.

  • A personal dedication to a project or cause that definitively improved the greater community.
  • Staff employee of the USM community who throughout his/her career has, in a collaborative and sustained manner, made a difference in the larger community.
  • The award is based on a sustained record of service over a period of years carried out through the individual's role(s) in the University rather than as a private citizen.

Effectiveness and Efficiency Award
The purpose of this award is to publicly recognize exemplary ideas that, when implemented, will serve to further the University System of Maryland's goal to continually increase the effective and efficient use of its resources. One award from the listed categories (Academic Transformation and Administrative Transformation) may be given for an exemplary initiative that has the potential to be implemented system-wide.

Awards shall be bestowed in the following two categories:

  • Academic Transformation
    Improved learning and a minimum cost savings of $10,000.00

  • Administrative Transformation
    Improved effectiveness and efficiency resulting in a minimum cost savings of $10,000.00

In addition to the existing application procedures, nomination packets for these awards need to include:
1. A brief description of the innovative initiative
2. Potential benefits
3. Magnitude (single/multiple institutions or system-wide)
4. Effectiveness and efficiency to be attained (including estimated cost and/or resource savings)

Award recipients may be invited to address the Board.
For further detail on current initiatives, applicants will be advised to review the E & E reports available at: http://www.usmd.edu/usm/workgroups/EEWorkGroup/eeproject/index


  • Nominee must be a Staff employee of the University System of Maryland community, including all Staff employees on Regular and Contingent II status.
  • Nominee must have been employed for at least five (5) consecutive years.
  • Nomination must be made with the knowledge and consent of the nominee.
  • CEOs (Chancellor and Presidents) and Officers (Vice-Chancellors, Vice-Presidents, Provosts, and Deans performing an administrative function) are not eligible.

Note: Although commendable, length of service and performance of normal duties do not weigh heavily in deliberations.

Nomination Package

A nomination package should be generated for each individual that includes the following documents, organized in the order listed:

1. Nomination Cover Sheet -- a cover sheet must be completed and signed. A blank cover sheet is available here and may be copied for each nominee. Do not change the format of the cover sheet.

2. Nomination Letter -- the letter shall state the category for which the staff employee is being nominated and give testimony of exemplary performance in that category. Please limit to two (2) pages.

3. Position Description, resume, or position description from supervisor -- position descriptions should include the purpose of the position and associated duties.

4. Letters of Recommendation -- include three (3) one-page letters of recommendations that discuss what makes this individual exceptional. Recommendations are welcomed from persons external, as well as internal, to the institution and should include information on how to contact the author. Letters must be in support of the candidate's activities as they relate to the category for which he/she is being nominated. Emailed letters are acceptable.

5. Optional Supporting Materials -- any additional materials (e.g., articles, awards, recognitions) that the nominee may feel reflects accomplishments that are relevant to the award category. Material should be limited to 3-5 pages in length.

Submission of Packages

Email one electronic (PDF preferred) copy of each nomination package to senate-admin@umd.edu

Please mark the subject line as "BOR Award Nomination." Please limit the nomination packages to the requested relevant materials. More is not necessarily better.

It is not the intention of the Awards Review Committee to require excessive documentation. However, nominations must contain sufficient material to acquaint the Awards Review Committee with the nature and quality of the individual's achievements.

Carolyn Trimble, Chair
Senate Staff Affairs Committee

Friday, November 9, 2012

Selection Process

The Senate Staff Affairs Committee will collect submissions, fully consider all nominees, and make final recommendations to the President in December 2012. The President will select and forward the final campus nominees to CUSS. The CUSS BOR Staff Awards Review Committee will review nomination packages and submit recommendations for awards to the Board of Regents in January 2013. Recipients will be announced in Summer 2013 with a formal presentation of the award by the Board of Regents in early Fall 2013.


For assistance in compiling a nomination packet, contact one of the Nominator Coaches below:

Carolyn Trimble, 301-405-5648, ctrimble@umd.edu

Gloria Aparicio Blackwell, 301-405-5643, gaparici@umd.edu (Spanish Speaking Assistance)

Chelsea Benincasa, 301-405-8470, chelseab@umd.edu

Steve Petkas, 301-314-7343, spetkas@umd.edu